Utah Music Foundation Conflict of Interest Policy

Principles

The Utah Music Foundation requires disclosure of any conflict of interest by its board of directors, scholarship selectors, and anyone else in a decision making or employment role with the Utah Music Foundation.

While there are many types of conflicts of interest, the following are common types of conflicts that may arise:

• a financial or monetary interest in another corporation or venture that could benefit from decisions made by the Utah Music Foundation.

• a family connection or similar close association between a scholarship applicant and selector or person for whom a scholarship is named.

Requirements for Board Members

All members of the Board of Directors are required to disclose any potential conflict of interest during a board meeting or any other setting where a decision is being made that could be influenced by the conflict of interest. 

When a conflict of interest is disclosed, all members without such conflict will, by simple majority, vote on whether to allow the member with the conflict to participate in the discussion and decision making of the matter at hand. These actions will be duly recorded in meeting minutes.

Requirements for Scholarship Selectors

All individuals selecting recipients for scholarships must be mindful of any potential conflict of interest. Immediate family members of the selector (defined as children, siblings, and parents, including through marriage or adoption) may not be selected as a recipient of a Utah Music Foundation scholarship by that selector. Selection of other family members, friends, and acquaintances must be made in an impartial manner with disclosure to the Board of Directors. The selector must be able to justify to the Board of Directors any selection.

Each selector must affirm the following when submitting their selection for a scholarship recipient:

I affirm that the selection of this recipient was made in an impartial manner based on objective criteria and that the selected recipient is not a member of my immediate family. I have disclosed any conflict of interest I may have.

Requirements for Scholarship Applicants

Applicants cannot apply for scholarships if they have an immediate family relationship (defined as children, siblings, and parents, including through marriage or adoption) to the person for whom a scholarship is named. Applicants must confirm in their application if they have such a relationship.

Adopted by the Board of Directors on 24 January 2023 and reviewed annually by the Board